To: Students Participating in the 2013 Loyola Patent Law Interview Program
From: Loyola Patent Program Staff
Subject: Program Information and Symplicity Instructions
Date: April 15, 2013
You are receiving this email because you registered for the 2013 Loyola Patent Law Interview Program. We have many great employers coming to Chicago who are eager and excited to meet and interview Patent Law students from across the country.
This year’s program is scheduled for Thursday, August 1 and Friday, August 2 at the Embassy Suites Chicago Downtown-Lakefront at 511 N. Columbus Drive.
This email confirms your registration for this year’s program, but you will not be scheduled for interviews at the program unless you follow the instructions in this email to apply for interview slots and are selected for interviews by your preferred employers.
All interviews are scheduled through the Patent Symplicity online system at http://law-patent-csm.symplicity.com/students (note that this is a separate system from any Symplicity system your law school may use, and you will have a different username and password for this system). You will receive your Symplicity username and password in a separate email later this morning. Symplicity will allow you to view information about participating employers, upload your resume, apply for the employers with whom you would like to interview, and update conflict information that would prevent you from scheduling an interview. Once the participating employers have chosen the students they wish to interview, all interview schedules will be available on Symplicity as well. Last year, slightly less than half of the registered students received at least one interview, with many students receiving multiple interviews.
TRAVEL PLANS & ON-SITE REGISTRATION
Do not make any travel plans until you know whether and when you have been scheduled for interviews. Final interview schedules will be available on Symplicity on June 28. Please do not make travel plans until this date, as interview schedules are subject to change until that time.
Once you know your interview schedule, make sure your travel plans allow time for you to register at the Embassy Suites hotel either the night before or the morning of your interviews. Students who do not register at the Embassy Suites Hotel the night before or the morning of their interviews will forfeit their interview slots for the entire day. Students who have not registered by 8:30 am on Thursday, August 1 will have all of their Thursday slots given to alternates; students who still have not registered by 8:30 am on Friday, August 2 will have all of their Friday interview slots given to alternates.
Student registration will be held at the interview hotel on:
- Wednesday, July 31 from 4:00 – 7:00 pm,
- Thursday, August 1 from 7:30 – 8:30 am and from 5:00 – 7:00 pm,
- Friday, August 2 from 7:30 – 8:30 am.
Students need only register once on-site to be considered for interviews on both days. Registration must be made in person, by the interviewee, and no exceptions to the registration requirement will be made.
If you are chosen as an alternate by any employer, you will also want to schedule your travel plans to allow you to be present in the registration room at 8:30 am each interview day for alternate scheduling. If any interview slots open up as a result of no-shows on the day of the interviews (which often happens), we will call out the names of the alternates chosen by those employers until we find an available student to fill the slot. To be eligible to be scheduled for the interview slots resulting from no-shows, you must be 1) selected by the employer as an alternate, and 2) present in the registration room at 8:30 am on the day of the interviews to accept the open interview time. Please arrange your travel plans accordingly.
IMPORTANT DATES AND DEADLINES
April 16: Students may log into Symplicity to view employers and their hiring criteria, and to bid on the employers with whom they would like to interview
May 2: Deadline for students to bid for interviews
June 24: Initial interview schedules will be available on Symplicity
June 24-June 26: Interview cancellation period
June 28: Final interview schedules will be available in Symplicy with alternate students scheduled into open interview slots
INSTRUCTIONS FOR USING THE PATENT SYMPLICITY SYSTEM
Logging Into Symplicity
To log in to Symplicity:
1. Go to http://law-patent-csm.symplicity.com/students
2. Enter the username and password you will received via email on April 15.
Updating Your Profile
Before you can view and bid on employers, you must update your profile. To update your profile:
1. Click on the Profile tab at the top of the page.
2. A new set of tabs will appear below the first set. Click on the Personal Information tab and confirm that all of your contact information is correct.
3. Click on the Academic Information tab. Update the Technical Background field with the substantive area that most closely matches your undergraduate and graduate degrees.
Note: If you are graduating from a JD program in May/June 2015 or December 2014/January 2015, you will be categorized as a 2L for the Patent Law Interview Program. If you are graduating in May/June 2014 or December 2013/January 2014, you will be categorized as a 3L for the Patent Law Interview Program.
Uploading Your Resume & Unofficial Transcript
Once you have updated your profile, you will be able to view the employers available for bidding under the Patent Program tab. However, the “Apply” button that allows you to bid on interviews will not appear until you have uploaded at least one resume and one unofficial law school transcript to the documents tab.
UPLOADING YOUR RESUME
1. Click on the Documents tab.
2. Click on Add New in order to upload a new document.
3. Give the document a label (i.e. Jones, Bob Resume).
4. Click the Browse button, and find the document that you wish to upload. Double click on the file name so that it appears in the blank field. You can upload Word documents and Symplicity will convert them to pdf format. Please do not upload documents that have already been converted to pdf format — the security settings may prevent these documents from being included in the resume packets the employers download. Upload Word documents and allow Symplicity to convert them.
5. Click Submit. A pop-up box will tell you that the file is uploading, and the pop-up box will disappear when the file has been successfully uploaded. This can take some time – especially if many students are logged on to the system. Please be patient and wait for the upload to finish.
6. Once the resume has uploaded, you will see a pdf icon for the resume in the View column. Click on this icon to view the resume as uploaded. Be sure that your resume uploaded and converted to pdf correctly before you associate it with any bids!
You may upload multiple resumes. Every resume you upload will be available to submit when you apply for interviews. Some employers have requested cover pages on the resume. For these employers, you will want to create a two page document with the cover page first and your resume as the second page. Be sure to name each resume something unique so that you can tell your resumes apart when bidding (e.g. Jones Day Resume).
UPLOADING YOUR TRANSCRIPT
After uploading your resume(s), follow the same steps to upload your unofficial law school transcript. Symplicity will not allow you to upload documents larger than 200kb, so you may encounter problems if you attempt to upload a scanned copy of your transcript.
All students should include their GPA and Class Rank (if available) for their undergraduate/graduate institutions on their resume. Employers are very interested in this information; if you fail to provide it, employers may assume that your grades were too poor to include.
Applying For Interviews
Applying for interviews (also called bidding on interviews) is simple. To apply for interviews:
1. Click on the Patent Program tab.
2. In this section, you will see a list of all registered employers interviewing your class year, the office locations for which they are hiring, and their interview date(s). If an employer is not interviewing students from your class year, they will not appear as an available employer for you on the Patent Program tab. Currently, there are 250 bidding options for 2Ls, 72 bidding options for 3Ls and 19 bidding options for LLMs. These numbers may change as employers and office locations are added to the program.
3. You have 32 bids. Note that some firms have separate bidding options for different offices of the same firm. When you see a firm listed three times as Firm Name (New York, NY), Firm Name (DC), and Firm Name (Chicago), each of these is a separate bidding option, and each will use one of your 32 available bids. You can bid for more than one office of the same firm, and should bid for all offices in which you are interested. However, please review the individual firm instructions and the list of employer special requests on the Symplicity homepage before bidding — some firms instruct you to bid on your primary office of interest only.
4. Each bidding option will have a Review button in the left hand column. Click on the Review button in order to obtain more information about the potential employer including their hiring criteria and/or what documents you should bring with you if you are selected for an interview with them. Please note that different offices of the same firm may have different hiring criteria and request different documents. Be sure to check the information in the Review section for every office you intend to bid on.
5. Once you have clicked on the Review button, you will be able choose the resume you wish to submit to this employer, and click on the Apply button to bid on an interview.
6. Once you have entered a bid, the employer/office you have bid on will move to the top of your list, with a Withdraw button in the Bidding column rather than an Apply button. If you wish to remove a bid you have made, click on the Withdraw button.
If you will not be available for interviews during the entire program (9:30 am to 5:15 pm on August 1 & 2) you can enter any conflicts preventing you from interviewing at certain times on the Class Schedules/Conflicts tab. To enter Conflicts:
1. Click on the Patent Program tab.
2. Click on the Class Schedules/Conflicts tab.
3. In this section, you will be able to indicate times in which you will be unable to interview. To block out a period of time, click on the box corresponding with the time during which you are unavailable. For example, if you will only be attending the program on Thursday, please block out Friday completely from 9:00 am to 6:00 pm.
NOTE: We strongly advise that you make yourself available for the entire program to maximize the number of interviews you can be scheduled for – some employers interview on only one day of the program.
INTERVIEW SCHEDULING & CANCELLATIONS
Once the employers have selected the students they wish to interview, and the alternate students they want on their waitlist, interview schedules will be created on Symplicity.
On June 24, you will be able to see which (if any) employers have selected you for interviews, and which (if any) employers have selected you as an alternate. If, for any reason, you do not want any of the interviews you have been selected for, you can cancel some or all of your interviews. The interview cancellation period begins on June 24, 2013 and lasts until 5:00 pm (central time) on June 26, 2013. You are responsible for making all of your cancellations during this time period.
If, after viewing your interviews and alternate selections on Symplicity, you decide not to participate in the interview program at all, please send an email to Law-PatentProgram@luc.edu withdrawing from the program. It is important that you send us this email rather than simply canceling all of your interviews. If you do not notify us of your intention to withdraw from the program, you might be scheduled for additional interviews if you have been selected as an alternate by any employer.
After the cancellation period, the canceled interview slots will be filled with students from the respective firms’ alternate lists. On June 28, 2013, students will be able to view their final interview schedule online under the Scheduled Interviews tab. These final interview schedules will include any interviews you have received as an alternate.
You may notice that there is a Resume Collect tab on the Patent Symplicity system. Every year, certain employers choose to collect student materials through a resume collect, rather than participating in the interview program itself. This document contains instructions for applying to Resume Collect Employers.
For more information about the program, you can check out our website at http://www.luc.edu/law/career/patent_students.html. If you have any questions about the program not answered on our website, please contact the Patent Program Liaison in your school’s career services office. If your Patent Program Liaison is unable to answer the question for you, please ask them to contact us directly for more information.